POLICY ON COMMUNICATIONS WITH SHAREHOLDERS OR INVESTORS
This document covers the policy of PT Pelita Samudera Shipping Tbk (the “Company”) in providing its shareholders or investors with the necessary information on the Company concerning their investment decisions.
As part of its practices, the Company fairly treats its shareholders or investors to provide accurate and timely information under the Articles of Association of the Company and the capital market regulations.
The Investor Relations Division of the Company has the responsibility to coordinate the production and dissemination of material and non-material information to the investment community.
Policy on Dissemination of Material Information
if material information or fact may influence the Company’s share price or the decision of its shareholders or investors must not be disclosed to media before submission to the Indonesian Financial Services Authority and the Indonesia Stock Exchange, under capital market regulations.
To avoid selective disclosure and a possible breach of disclosure regulation, the Company should not provide:
- exclusive interviews or information to the media, shareholders or investors that contain Material Information which is not already in the public domain;
- Material Information is not already in the public domain on the ‘off the record’ basis to the media, shareholders, or investors.
In case of a leakage of Material Information, the Company will publish a release to the public via IDX. If a rumor is incorrect or misleading, the Company will likewise announce a release. In other circumstances, it is under Company consideration whether to confirm or deny rumors. In most situations, the Company will not comment on market rumors regardless of whether the news is correct or not.
The Company will, from time to time, appoint one or more authorized spokespersons to speak on behalf of the Company or to respond to specific inquiries from the investment community as appropriate.
Authorized spokespersons could include the President Director, Chief Financial Officer, other members of the Board of Directors (for specific areas under his/her control), Corporate Secretary, or Investor Relations Division Head of the Company. From time to time.
No other employee is entitled to speak with shareholders, investors, analysts, or media unless it is required by one of the official spokespersons. In case employees are contacted by a shareholder, investor, or an analyst, they are required to forward the request to the Investor Relations Division Head or Corporate Secretary. If approached by the media, employees are required to deliver the request to the Corporate Secretary.
Authorized spokespersons liaise closely with Investor Relations to ensure all proposed public comments comply with capital market regulations.
Communication with the investment community
In communicating with the investment community, the Company undertakes regular activities, among others:
- Issuing Annual Report and Audited Full Year Financial Report
- Issuing Quarterly Financial Report and Half Year Financial Report
- Conducting Public Expose
- Issuing Press Release relating to quarterly financial highlights
- Conducting Analyst Gathering
- Conducting Media Briefing
The Company imposes a ‘quiet period’ which it does not make appointments with the investment community. Exceptions may occur at the Company’s discretion based on the need to discuss breaking news or otherwise. During the quiet period, the Investor Relation Officers may provide answers to fact-based inquiries from the investment community.
The quiet period usually commences at or soon after the end of the financial period until the announcement of the Company’s results. The quiet period for the Company is 21 days prior to the release of the Company’s financial results.